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Assistant Director of Talent Acquisition and Onboarding

Ball State University

Muncie, IN

Job posting number: #7100225 (Ref:BSU31114)

Posted: May 17, 2022

Application Deadline: Open Until Filled

Job Description

In conjunction with the HR leadership team, serve as a consultative leader to provide strategic and operational direction for talent acquisition and onboarding initiatives to include developing strategies and processes to create a pipeline of qualified and diverse candidates. Provide daily management and direction to the Talent Acquisition function. Work collaboratively with the university community to ensure the unit provides a high level of customer service, with a focus on positive issue resolution.

Ball State University is seeking a Human Resources professional to join our team to lead efforts in developing strategies and processes to create a pipeline of qualified and diverse candidates. This is a relatively new role at the University and the Assistant Director will help us redesign our talent acquisition and onboarding programs.

Job Function:

In conjunction with the HR leadership team, serve as a consultative leader to provide strategic and operational direction for talent acquisition and onboarding initiatives to include developing strategies and processes to create a pipeline of qualified and diverse candidates. Provide daily management and direction to the Talent Acquisition function. Work collaboratively with the university community to ensure the unit provides a high level of customer service, with a focus on positive issue resolution.

Minimum Education:

Bachelor's degree from an accredited institution.

Minimum Experience:

Five years of experience in full cycle recruitment (writing job descriptions and qualifications, developing recruitment strategies, assisting with the onboarding of new employees, etc.); Experience using an online talent acquisition system, or an equivalent combination of education and experience.

Preferred Experience:

Supervisory experience; Process improvement experience.

Duties and Responsibilities:

  • In concert with the HR strategic leadership team, develops and maintains a robust talent acquisition strategy in support of the university and unit strategic objectives, including building strong relationships with key stakeholders. Implement and deliver innovative approaches to identify talent delivery channels for active and passive candidates.
  • Lead the Talent Acquisition function to implement a variety of recruitment and outreach strategies while ensuring timely and accurate expected levels of customer service. Manages project plans and partners with HR team members to design, deploy and ensure desired outcomes and metrics are met.
  • In conjunction with the HR strategic leadership team, develop and implement a comprehensive onboarding program. Provide direction managing the new hire onboarding and integration program to create a welcoming, inclusive environment for new hires to ensure a successful onboarding experience.
  • Serve as the primary HR liaison for customers; partner to understand their business needs and develop HR strategies that will accomplish current and future campus leadership objectives.
  • Administer the recruitment and onboarding program to meet the needs of the university. Utilize metrics to evaluate recruiting performances and improve recruiting initiatives. Review requests to fill vacancies and related ad campaigns; review and edit recruitment ads that promote the position and university and attract a diverse, qualified applicant pool. Perform outreach activities such as attend job fairs and local recruiting. Monitor recruitment pools to determine if additional recruitment efforts are needed.
  • Manage the online recruitment and applicant tracking systems for staff, service, professional and faculty positions. Ensure the system operates efficiently and work with customers and vendor to implement process improvement. Work closely with the vendor on enhancements and implementation of changes to the Applicant Tracking System to ensure an efficient, consistent and effective application, screening, and hiring process.
  • Oversee and measure the cost-effectiveness of recruitment sources and outreach initiatives that attract qualified and diverse applicant pools. Monitor standard metrics to assess overall performance of recruiting, screening and hiring employees.
  • Lead the development and delivery of recruitment and hiring related manuals, reference materials, self-service tools, and system end-user tools.
  • Participate in the research, development and implementation of related policies, guidelines and processes.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.


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