Student Affairs Coordinator

Harvard Medical School

Boston, MA

Job posting number: #7116857 (Ref:60331BR)

Posted: November 27, 2022

Application Deadline: Open Until Filled

Job Description

Position Description
Reporting to the Student Affairs Manager, the Student Affairs Coordinator joins a dynamic team that provides support to approximately 650 Ph.D. students in the six Division of Medical Sciences (DMS) programs. The Division of Medical Sciences aims to educate, mentor, and inspire a diverse community of students in the biomedical sciences to become the next generation of leaders and innovators who will advance knowledge and address the emerging challenges of health and human welfare.

Job responsibilities include:

Alumni Relations
  • Engages the 3,500+ DMS alumni network to mentor current students on future career paths.
  • Maintains an alumni tracking database. Reports, analyzes and presents alumni outcome data.
  • Plays a critical role in facilitating and increasing alumni engagement.
  • Plans and executes alumni events.
  • Develops and distribute an alumni newsletter, maintains alumni webpage.
  • Serves as a resource and point of contact for DMS alumni

Student Groups and Events
  • Provides administrative and financial support to student groups.
  • Works closely with BGSO student group to plan social events for DMS students.
  • Assists with planning commencement and orientation activites, and supporting special projects and events throughout the year.

  • Contribute to management of supplementary financial benefits/opportunities for students, including but not limited to the DMS childcare scholarship, various fellowship application cycles, and the GSAS professional development fund. Plan Ryan Fellowship retreat.
  • Responsible for nomination process and selection as well as reporting.

Furshpan-Potter Native American High School Summer Program (NAHSSP)
  • In collaboration with the Student Affairs M anager, provides support for 30 visiting high school students in the Native American High School Summer Program during their three week visit in the month of June.
  • Triages student issues, and helps with planning efforts leading up to the visit.

Additionally, as part of the Student Affairs team, the Student Affairs Coordinator will provide a wide variety of administrative support as needed. This includes, but is not limited to, assisting in DMS Student Affairs event planning, assisting in maintaining faculty and student records, and helping guide students, faculty, staff to the appropriate resources.
Basic Qualifications
Three or more years of related experience required, preferably in a higher education setting with experience in event management, communications, and/or alumni relations. Higher education may count towards years of experience.
Additional Qualifications and Skills
  • College degree strongly preferred.
  • Ability to work collaboratively in a team environment.
  • Prior event management experience a plus.
  • Keen attention to detail and strong critical thinking skills.
  • Proficiency with Microsoft Office and Adobe suite. 
Additional Information
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:
  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.

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More Info

Job posting number:#7116857 (Ref:60331BR)
Application Deadline:Open Until Filled
Employer Location:Harvard Medical School
United States
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