Job DescriptionJob Description Summary:
The Central Business Services Organization provides Business and Financial Services to operational business units reporting to the Chief Financial and Business Officer for KU Medical Center. These services include business planning and consulting, capital planning, project financial management, procurement, financial planning, and reporting, etc.
We are seeking a Senior Financial Analyst who will have responsibilities supporting these business units with primary responsibilities related to financial analysis, financial transaction review and approval and providing business process support to our customers. This position requires interaction with various levels of leadership and the ability to effectively handle a diverse range of duties while exercising initiative and independence. The ideal candidate is detail-oriented and possesses problem-solving and critical thinking skills.
Hybrid: This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.
Bachelor’s degree or higher in a business management related field
3 to 5 years of experience in financial management and procurement processes
Familiarity with financial review, variance analysis and reporting.
Experience using a financial ERP system (Oracle, Workday, SAP etc.)
Ability to work effectively in cross-functional business teams and handle multiple concurrent tasks.
Must have a passion for delivering top tier service and driving customer satisfaction
Excellent written and verbal communication skills.
Proficiency in Microsoft Excel and Outlook.
Strong analytical and problem-solving skills.
Experience using Workday Financial modules.
Sound knowledge of procurement principles, theories, concepts, and processes.
Demonstrated strengths in relationship building and conflict management.
Effective organization, prioritizing and time management skills.
Experience working in a higher education shared service center environment
Experience working with Budget Planning/ Forecasting Software
Ability to develop solutions to procurement problems and provide high quality and/or creative solutions.
Experience reviewing and analyzing financial reports
Job Duties Outlined:
Maintain financial forecasts in “Adaptive Planning” and assist with accurate and effective reporting to track adherence with Plan/Forecasts
Support the budgeting and forecasting process, including the annual budget load, monthly fund account reviews with operational managers and directors, review and analysis of revenue accounts.
Prepare monthly trend and variance analysis reporting and explanations of budget vs. forecast vs. actual results for assigned units
Review financial transactions for coding accuracy and process accounting adjustments to ensure compliance with institutional and regulatory reporting requirements.
Prepare monthly finance operations metrics dashboard for review with Business Services Leadership
Review and follow up on key financial operations metrics (Open PO’s, match exceptions, coding errors, etc.)
Manage the storeroom budget including:
Review coding accuracy on standard storeroom orders, maintenance requisitions for shop materials, supplies and tools
Collaborate with Materials Coordinator on monthly reconciliation and reporting on storeroom inventory balances
Identify and work with process owners and stakeholders to implement process improvement opportunities
Business Process Support
Procurement Transaction Review and Approval
Review and approve all procurement transactions in assigned areas of responsibility to ensure they are aligned with vendor contracts, KUMC and State of Kansas procurement policies.
Review operational transactions for accuracy and process accounting adjustments as needed
Track Accounts Payable Aging to identify purchase orders/invoices that have been approved but not paid and work with the applicable departments/teams to resolve any discrepancies.
Review vendor statements and follow up with vendors as needed to resolve outstanding balances
Lead efforts to ensure any known services or material purchases for the year have been appropriately encumbered in Workday
Assist with month end and year-end closing responsibilities as assigned
Assist business operations specialists with:
Entering and processing all transactions (Purchase requisitions, BPC, Purchase Orders, Tax-exempt certificates, Invoices) to ensure complete and accurate financial reporting
Processing change orders for contract modifications, re-negotiations, amendments, etc. for vendor services.
Processing Supplier Invoices for payment in a timely manner (complete order receipts, address match exceptions, and process change orders, if applicable).
Review and close out open purchase orders in a timely manner
Manage maintenance agreements and service contracts for supported units
Prepare requisition for annual maintenance agreements, track related spend, and update financial forecasts in Adaptive.
Provide supporting detail to inform annual budget planning for maintenance agreements and service contracts
Provide financial support to procurement in association with the RFQ process
Attend optional pre-bid meetings with suppliers to ensure contracts are aligned with departmental requirements
Perform audits to ensure invoices and services rendered are compliant with contracts
Provide Customer Support to supported business units
Train and assist customers with processing transactions in workday
Identify process improvement opportunities and provide recommendations
Formalize and document established processes.
Other administrative duties as assigned