Community Accounts Coordinator

Ball State University

Muncie, IN

Job posting number: #7135625 (Ref:BSU36309)

Posted: March 22, 2023

Application Deadline: Open Until Filled

Job Description

Help manage office operations for the Ball State Satellite Centers in Fishers, Indianapolis, and Fort Wayne. This includes accounts receivable and payable, purchase orders, travel reimbursement; classroom set-ups; provide support to the Director including financial transactions and annual reports; provide student and faculty support services including videoconferencing and audio visual connections; support the education and training programs at the Ball State University Satellite Centers. Office is located in Fishers, Indiana with remote work option available.

Lifetime Learning is welcoming applications for a Community Accounts Coordinator housed in Fishers, Indiana. Remote work option is available. This person will help manage office operations for the Ball State Satellite Centers in Fishers, Indianapolis, and Fort Wayne.

Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Help manage office operations for the Ball State Satellite Centers in Fishers, Indianapolis, and Fort Wayne. This includes accounts receivable and payable, purchase orders, travel reimbursement; classroom set-ups; provide support to the Director including financial transactions and annual reports; provide student and faculty support services including videoconferencing and audio visual connections; support the education and training programs at the Ball State University Satellite Centers. Office is located in Fishers, Indiana with remote work option available.

Minimum Education:

Associate's degree OR two years of relevant experience will be accepted in lieu of an associate's degree.

Minimum Experience:

At least one year of administrative or related experience.

Preferred Experience:

Experience with budget tracking and account management; excellent customer service skills; working knowledge of Microsoft Word, Excel, and PowerPoint; demonstrated time management and problem-solving skills; ability to communicate effectively both verbally and in writing.

Duties and Responsibilities:

  • Track and report accounts payable and receivable from internal meetings and events at the Ball State University Satellite Centers; prepare and maintain records including payment processing; adhere to university cash handling policy.
  • Assist with manager-on-duty of onsite operational logistics day of event including arrange meeting rooms, welcome guests, order catering and manage cleanup.
  • Greet walk-in guests; answer telephone, check voicemail and email.
  • Maintain Centers’ activity calendar and provide year-end report updates, including financial information.
  • Manage basic computer maintenance, equipment maintenance, and repair for laptops, copy machine, projectors, etc.
  • Support academic courses by pulling class rosters, loading class presentations, and videoconference set-up when required.
  • Supply inventory and ordering as necessary.
  • Support the incubation of new initiatives including establishing office systems and procedures.
  • Maintain regular and predictable attendance.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.


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More Info

Job posting number:#7135625 (Ref:BSU36309)
Application Deadline:Open Until Filled
Employer Location:Ball State University
Muncie,Indiana
United States
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