Administrative Assistant

University of Pittsburgh

Pittsburgh, PA

Job posting number: #7197634

Posted: December 1, 2023

Application Deadline: Open Until Filled

Job Description

The University of Pittsburgh in the Mechanicsburg location is seeking a qualified Administrative Assistant. The incumbent will be responsible for providing professional customer service, administrative, and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center). The Administrative Assistant functions as a team member of the Administrative Department of the Resource Center. Duties include providing administrative support and assistance to the assigned department manager(s), supervisor(s), and staff. This position is the primary support in scheduling meetings, providing support during meetings and events, and recording and distributing meeting minutes. The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 75% remote work, 20% in the Mechanicsburg office, and 5% in the field.  Must be able to travel infrequently statewide throughout the Commonwealth. A valid driver’s license or the ability to travel to perform the essential functions is required. Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must. Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to also attach a cover letter and resume. PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check will be required as a condition of employment. Please review the Posting Deadline at and for more information about the Resource Center, visit us at The University offers: • A robust retirement savings plan option, including • 100% University match on employee contribution of 3-8% of base pay • 150% University match on employee contribution of 3-8% of base pay after vesting. • Enhanced University match for those nearing retirement • 11 Paid Holidays • Paid Vacation, Sick, and Personal Days • Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year • Paid Parental Leave • Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans • Flexible Work Schedules

Job Summary
Performs administrative assistant support work of moderate complexity.

Essential Functions
The Administrative Assistant must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform under pressure of numerous deadlines; perform multiple job tasks and projects. A valid driver’s license or the ability to travel to perform the essential functions is required. This position requires proficiency in MS Office Suite including Teams, SharePoint, One Drive, and Outlook.

Physical Effort
Must be able to travel long distances on a frequent basis, lift up to 30 pounds, set up and prepare audiovisual equipment for meetings and presentations, stand for up to 3 hours, and be able to climb stairs.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit to learn more.

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More Info

Job posting number:#7197634
Application Deadline:Open Until Filled
Employer Location:Online Job Advertising
United States
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