The ALD Executive Assistant provides administrative support to the directorate`s Deputy Associate Laboratory Director.  Under minimal supervision performs a wide range of administrative activities and tasks. Ensures the smooth flow of incoming and outgoing communications.  Completes administrative activities and tasks in a professional and timely manner.   Addresses matters of a confidential or sensitive nature with discretion. Handles complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned. Arranges and provides support at high-level meetings, conferences, and workshops. As required, interacts directly with high level stake holders.   

Position Requirements

Required Knowledge, Skills and Abilities:

• Comprehensive knowledge of Argonne business process tools (e.g. Rezdesk, Concur, FAVOR, Dayforce, PARIS, Workday, Xink, etc.)

• Ability to solve problems independently, evaluate, define and prioritize process improvements, key action items and carry out delegated authority with a minimum amount of instruction and direction

• Interpersonal and communication skills required to interact effectively, tactfully and discreetly with all internal/external contacts at varying levels of authority to develop and maintain effective working relationships to achieve established goals

• Organizational skills with attention to detail, ingenuity, and creativity

• High-Level proficiency with Microsoft Office suite

• Ability to learn and understand the Laboratory’s administrative processes

• Considerable skill in managing a highly diversified, administrative workload with numerous conflicting deadlines

• Skill in anticipating problems and directing or participating in their solution

• Skill in arranging and determining requirements for meetings, conferences, and workshops

• Demonstrated ability to handle complex tasks that involve knowledge of the Laboratory

• Good ability to gather data, consider alternatives and weigh implications and appropriateness of actions to inform decisions

• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

• High School Degree and at least 10+ years related experience

Desirable:

• Bachelors Degree and 8+ years of executive level experience or equivalent

• Experience and knowledge of the PSE Directorate administrative function, policies and procedures

• Knowledge of office management and practices and database management

• Willingness to learn new skills and/or business systems as required

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