Administrative Assistant II - Early Childhood Education

College of Southern Nevada

CSN - Charleston Campus, NV

Job posting number: #7223723 (Ref:R0141022)

Posted: March 1, 2024

Job Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
  • Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

This position requires high customer service, multi-tasking, being a team player and have knowledge of CSN policies and procedures. Perform general office tasks

Under direct supervision the duties will include, but are not limited to:

  • Receptionist duties

  • Monitor office supplies

  • Operate office machines

  • Assist and advise ECE Lab families, staff, and CSN students

  • Mail distribution

  • Proficient use of computer software (WORD, PUBLISHER, EXCEL)

  • Generate wide range of documents for program communication, correspondence and efficiency

  • Maintain required children’s files

  • Maintain required employee files

  • Maintain program records as required

  • Perform billing, collection of fees and deposits transactions

  • Maintain financial and accounting documents

  • Proficient use of program management software

  • Maintain waiting list, pre enrollment tours

  • Enrollment of new families and reenrollment each semester

  • Maintain ECE Lab Program Website

  • Maintain timesheets/ payroll records for intermittent and student employees

  • Calculate intermittent employee’s leave                                                                               

  • Follow program confidentiality policies concerning information about children, families and other employees and CSN students-HIPPA and FERPA laws

  • Respect and promote the unique identity of each child, family, and employee.  Refrain from stereotyping on the basis of gender, race, ethnicity, culture, religion, disability or sexual orientation. Refrain from inappropriate communication (gossip) regarding children, families, and employees of CSN.

Office Hours:

Monday - Friday 8:30am - 5:30pm

Minimum Qualifications:

  • Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Starting Salary

Grade 25, Step 1 $38,419.20

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 15.5% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.​



Full-Time Equivalent 


Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

  • Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

  • Cover letter

  • Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.


CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date


Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

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More Info

Job posting number:#7223723 (Ref:R0141022)
Application Deadline:Open Until Filled
Employer Location:College of Southern Nevada
Las Vegas,Nevada
United States
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