Summary

The Senior Coordinator, Program Management provides direction, leadership and day-to-day management of educational & departmental activities to include administrative support to the directors of the fellowship training program & chief fellows, & educational coordination between attending physicians, fellows, residents, medical students and institutional and regulatory administrative offices. The coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions & underlying management structure of the department of the larger institution in organizing & independently prioritizing work & ensuring orderly & timely workflow.

Job Duties

Accreditation responsibilities: 

• Ensures fellow compliance with established Accreditation Council for Graduate Medical Education (ACGME & GME and program policies & procedures. 
• Prepares, manages & coordinates internal GME & national ACGME-conducted accreditation site visits for PHM Fellowship Program. 
• Maintains web-based ACGME accreditation surveys, including collecting & collating appropriate information from various sources throughout the campus.  
• Assists in the development of new procedures in response to new or revised policies issued by the governing agencies.  

Program support and development responsibilities: 

• Manages fellowship program budget, coordination of pre-trip authorizations & reimbursement requests through Concur and SAP. 
• Assists Program Director in program development appropriate to fellowship program requirements. 
• Maintains Pediatric Hospital Medicine (PHM) Fellowship Program Pedialink Roster. 
• Communicates with interested fellowship candidates. 
• Assists with screening of applications. 
• Assists with planning of interviews, including scheduling dates, securing conference rooms/office spaces as needed, etc. 
• Schedules and organizes rank meetings. 
• Assists with all fellows' on-boarding and new Fellows' orientation.  
• Assists with evaluation, distribution, reports and management in MedHub. 
   

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor's Degree. 
• Two years of office administrative experience.
• Proficiency in Microsoft Excel.
• Knowledge of Success Factors, SAP & Concur.
• Ability to Work independently.