Administrative Assistant

University of Utah

Salt Lake City, UT

Job posting number: #7234329

Posted: April 2, 2024

Application Deadline: Open Until Filled

Job Description

Job Summary
Provides complex administrative support for department management. Coordinates and oversees the visa, hiring, and retention of postdocs. Supports Research mission by overseeing visiting scholar process. Assists the administrative manager in compiling reports related to faculty RPT.
Responsibilities
Job Functions
1. Assists department with business planning and goal setting.
2. Assists with the development of department budgets.
3. Schedules, plans and coordinates work actions of support staff.
4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
5. Collects, organizes and analyzes data for specialized reports.
6. Coordinates the collection and preparation of operating reports.
7. Assists with the implementation of department and University policies and procedures.
8. Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
P&A department knowledge



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