Accounting Specialist I - Architecture & Design-Administration

University of Tennessee

knoxville, TN

Job posting number: #7234330

Posted: April 2, 2024

Application Deadline: Open Until Filled

Job Description

The University of Tennessee College of Architecture and Design invites applications for the position of Accounting Specialist. This position reports to the Director of Finance and Administration and is a key member of the financial administration team.

This position will be responsible for handling a range of financial administration tasks, including preparing monthly account ledgers, overseeing the student hire process and timecard approvals, monitoring account activity and balancing accounts, payroll, travel requests, cash and check deposits, etc. Successful applicants will demonstrate attention to detail, high standards of integrity, as well as robust critical thinking skills.

The College of Architecture and Design is committed to excellence in design education, creative activity, research, and outreach missions. The College is comprised of Schools of Architecture, Design, Interior Architecture, and Landscape Architecture. These four schools contribute to an engaged community of 746 undergraduate and graduate students, 51 full time faculty, 18 part time faculty, and 22 members of the administrative staff. The College of Architecture and Design is one of 11 academic colleges at the University of Tennessee, Knoxville, a Research-1, land-grant university that houses 900+ programs of study.

Duties and Responsibilities:

Responsible for entering bi-weekly and monthly payroll in IRIS
Reconciling ledgers on a monthly basis
Responsible for filing electronic and hard copies (server, accounting files and ledger copies)
Support staff for processing travel requests and reimbursements
Troubleshooting payment discrepancies
Responsible for entering annual space inventory in IRIS
Processing asset tags in IRIS
Support staff for making UT motor pool vehicle reservations
Back up support staff for procurement card reconciliation and check out/in
Support staff for processing invoices, internal transfers, and petty cash
Support staff for processing check/cash deposits and receipting
Staff support for College Facilities – processing maintenance & repair work orders and maintaining/tracking project completion/payment – staff will be working with the Associate Dean for Facilities
Responsible for processing paperwork for surplus items
Responsible for College key requests and college key check-out/check-in process
Responsible for processing swipe cards requests through central alarm department
Responsible for incoming mail distribution
Responsible for issuing day parking permits – ordering and check out to visitors
Back up for Administrative Specialist staff
Other duties as assigned by the Budget Director

Minimum Qualifications:

High school diploma required; Associates degree preferred. Minimum of 3-4 years accounting and administrative experience. Candidate must have exceptional organizational skills; ability to work multiple projects simultaneously; ability to work independently with minimum supervision.

Must be detail oriented and comfortable working with policies and meeting deadlines. Must be proficient in Microsoft Office (Excel). Must have the ability to articulate information and interact with diverse groups (faculty/students/staff, and external constituencies), and audience in person, over the phone, and in writing. Must be able to work professionally in a fast paced, high stress environment. Must work well with other staff and be a team player.

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