Financial Specialist III

University of Wisconsin

Madison, WI

Job posting number: #7234335

Posted: April 2, 2024

Application Deadline: Open Until Filled

Job Description

Job Summary:
The College of Engineering (CoE) consists of eight academic departments and 40+ research centers, which along with the Dean's Office, has over 2800 employees (faculty academic staff, university staff, employees in training, graduate, and undergraduate employees) and an annual operating budget of $241M. On an annual basis, the CoE receives funding from multiple sources including General Purchase Revenue (GPR), UW Foundation Gifts, Federal Grants, and Industrial Grants. As a result, the CoE has complex financial and accounting needs that require oversight and coordination.

Under the direction and supervision of the Associate Dean for Finance & Administration, this position serves as an essential team member for the College of Engineering (COE) Business Services and Finance Team in the dean's office. This position will help provide campus guidance for business services policies and procedures for travel reimbursement, procurement, administrative processing support and other accounting functions for COE departments, centers, and support units. This position will primarily review, approve, and advise on a variety of complex financial transactions. In addition, they will reconcile transactions, maintain financial records, and provide administrative processing support and outstanding customer service to academic departments and support units. The incumbent will assist in ensuring sound internal controls, financial process improvements and troubleshoot complex financial challenges. This position is entrusted with overseeing complex financial transactions, monitoring fund balances, and ensuring compliance with campus and UW Foundation policies, state law, and related rules and regulations.

Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
10% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
20% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
5% Reallocates expenses to appropriate funding strings
20% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
20% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
10% Reviews transaction processing internal controls and recommends policies and procedures
10% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
5% May train staff on financial processes and best practices
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

- 1 year of experience in financial field (e.g. bookkeeping, accounts payables/receivables, accounting, purchasing, auditing)
- Outstanding collaboration, relationship building, and customer service skills.
- Excellent organizational skills, attention to detail, accuracy, and judgement.
- Ability to work independently on multiple tasks with overlapping deadlines.
- Excellent computer skills, including proficiency with Microsoft Office Suite, particularly Excel.

- 2 or more years of financial experience (e.g. bookkeeping, accounts payables/receivables, accounting, purchasing, auditing)
- Higher ed experience
- Experience with purchasing, travel, records management, and financial policies.
- Experience with online or cloud-based ERP financial systems (PeopleSoft, Workday)

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