Clerkship Program Coord 2

Job ID: 270981
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The Clerkship Coordinator works directly for the Director of Pediatric Student Education by providing administrative and supervisory support for all medical student educational activities for the Department of Pediatrics.

Responsibilities

The responsibilities include, but are not limited to:

• Assist Director of Pediatric Medical Education. Keep the Director informed of all matters regarding student education, junior and senior pediatric clerkship rotations, and advisees.
• Develop project management tools to support departmental activities, address interdependencies, keep to milestones, and provide progress reports where appropriate.
• Anticipate program, physician, and patient needs, demonstrating resourcefulness and out of the box thinking. Streamline administrative tasks and activities.
• Manage the annual sophomore sign-up for rising juniors, lottery availability for pediatric clerkship sites and electives, and communicate with regional campuses and curriculum office.
• Efficiently manage all scheduling required for large pediatric clerkship including approximately 120-180 students rotating through the Department of Pediatrics program per year. Rotations take place at the practices and at up to 16 regional campuses. Devise and type all schedules by assigning students to the pediatric clerkship sites throughout the state. Schedule appropriate inpatient, outpatient, and nursey experiences. Schedule series and run the academic half day. Work with AHEC to ensure student housing is in place for each site.
• Correspond with approximately 278 clinical professors throughout clerkship sites across Georgia.
• Submit updates for pediatric clerkship website. Update and maintain D2L site for pediatric clerkship and electives.
• Prepare and administer Pediatrics Shelf National Board Exam every six weeks.
• Organize and administer student evaluation process for pediatric clerkship and electives. Monitor student, patient encounter logs (SPELL). Prepare and distribute student roster. Monitor receipts of faculty and house staff evaluation forms. Submit final grades via One45 and Banner.
• Coordinate and direct senior elective in Pediatrics. Manage lottery process for scheduling electives. Distribute One45 student evaluations and monitor students' progress to faculty located at AU and at all preceptor sites. Submit grades via One45 and Banner.
• Coordinate and direct the Pediatric Advisee and Advisor Programs.
• Coordinate and organize the two annual Pediatric Department awards.
• Provide administrative support for Pediatric Student Education Committee which includes scheduling meetings, reserving locations, and taking/distributing meeting minutes. Coordinate site visits to locations across state of Georgia.
• Assess supply needs and purchase supplies via Health eShop. Complete ledgers and transaction logs for review and sign off by department representative monthly.
• Coordinate and manage the Pediatric Medical Education Library books loaned to students rotating in pediatrics and/or Pediatric Advisee Program.
• Provide administrative support which includes but is not limited to: typing correspondence, filing, answering telephones, sorting mail, developing and implementing office procedures, designing forms and reports, and establishing and maintaining an organized office record maintenance system.
• Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and a minimum of four years professional or administrative experience to include a minimum of two years of educational program or similar experience.

OR

Associate's degree from an accredited college or university and a minimum of seven years professional or administrative experience to include a minimum of four years educational program or similar experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of ten years professional or administrative experience to include six years' educational program or similar experience.

Knowledge, Skills, & Abilities





Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong organizational, prioritization and multi-tasking skills

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Pay Grade: 15

Salary Minimum: $18.71 - $22.91

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 4/4/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 270981

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=270981&PostingSeq=1

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