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Position Description:

The Temporary Administrative Assistant II will provide support to the Department of Medicine’s Bone Marrow Transplant Program.  This position is part-time and provides coverage and assists staff, faculty, and guests while also working closely with section clinical partners.  The Administrative Assistant II also works closely with the Section Chief and Business Unit Administrator to ensure daily administrative duties and special projects are being accomplished efficiently and correctly.

Essential Duties and Responsibilities]

• Provide administrative support to Business Unit Administrator and Section Chief

• Back up Business Unit Administrator when out of office

• Schedule on-line and on-site meetings/appointments

• Organize and assist with special projects and events, specifically the Louisville Hematology Highlights

• Coordinate with internal and external contacts to schedule and plan meetings, conferences, and events

• Prepare and order professional print materials for distribution

• Work with CME Office to ensure compliance for supported regularly scheduled session and reporting, as well as Louisville Hematology Highlights

• Compose e-mails, memos and correspondence

• Assist with management of faculty calendars

• Provide training and support for other administrative personnel

• Other duties as assigned

Preferred Qualifications

• Bachelor’s degree and/or experience working in a medical office setting; proficient with Microsoft suite products including excel.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.