Position Description

The Center for Computational Biomedicine (CCB) at Harvard Medical School (HMS) is seeking a highly motivated individual to join their team as an Administrative Coordinator. The Administrative Coordinator is a key member of the CCB and will contribute administrative support to research activities at the Center. Working in collaboration with the Program Manager, the candidate will undertake a range of responsibilities, including:

• Organizing and managing complex events, ensuring seamless coordination and execution
• Acting as the principal administrative contact and liaison, facilitating effective communication within and outside the Center
• Overseeing procurement processes
• Maintaining accurate and current documentation and website content
• Coordinating efficient scheduling for high-level participants within HMS and from external institutions.

The ideal candidate will be proactive, resilient, tenacious, and eager to acquire new skills. They must be exceptionally organized, capable of handling multiple tasks, and committed to delivering high-quality support and service. A positive disposition and the ability to work collaboratively are essential.

Scope of the Portfolio: The CCB manages numerous software and analytic development projects and develops shared data and analytic resources for researchers across HMS. Additionally, the CCB has a strong educational mandate for courses and skills related to software, data analysis, computational skills, and the adoption of new methods. These efforts span multiple departments within HMS and require coordinated management.

Basic Qualifications

3 or more years of related experience. A Bachelor’s degree may count towards experience.

Additional Qualifications and Skills

The ideal candidate will be driven, interested in professional growth, and willing to learn and improve on new processes. Of paramount importance is the ability to work in a fast-paced, developing organization with the facility to interact professionally and be team-oriented.

• Education: Bachelor’s degree strongly preferred, or an equivalent of education plus relevant business experience.
• Skills: Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Must have the ability to handle complex and confidential information with discretion.
• Competencies: Strong working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint. Experience with Canva and WordPress is desired but not mandatory. Candidates may be asked to show examples of previous communications (i.e., flyers, newsletters, etc.).

Additional Information

This position has an initial one-year term from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.