Job Description
ROLE SUMMARY
The Administrative Assistant, People Experience is responsible for providing administrative and organizational support to SVP, Chief Talent Officer and Head of US and International Commercial PX, including but not limited to efficient calendar management, travel arrangements, preparation for and set-up of team meetings, preparation and distribution of presentations and other materials.
ROLE RESPONSIBILITIES
- Works closely with SVP, Chief Talent Officer and Head of US and International Commercial PX providing administrative and organization support and to respective teams
- Handles correspondence / documents of confidential nature and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses.
- Proactively coordinates leadership and team meetings, prepares and edits meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as MS Teams.
- Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared
- Provides support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expense reports
- May serve as backup to Executive Assistant to EVP, Chief People Experience Officer
- Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them.
- Embraces and champions Pfizer Values
QUALIFICATIONS
- 3+ years’ experience of providing administrative support to senior leaders.
- Excellent communication and collaboration skills
- Ability to execute initiatives in a timely manner with high quality
- Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
- Ability to work well both in team environment as well as operate independently with minimal supervision
- Independent, proactive and anticipates needs
- Ability and professional demeanor to interface with senior management and must be able to exhibit good judgment in handling confidential information
- Excellent attention to detail and proofreading skills
- Proficiency in MS Teams, Word, Excel, PowerPoint, and Outlook are essential
- Adept at learning new technologies and tools
Other Job Details:
- Last Date to Apply for Job: June 11, 2024
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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