Job Description

Job Details
Coastal Carolina University invites applications for the Administrative Specialist position within the College of Humanities and Fine Arts.



Serves as Administrative Specialist for the Centers, Institutes, and Athletic Bands in the Edwards College of Humanities and Fine Arts.


Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.



Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.



How to Apply: Interested candidates may apply online at https://www.schooljobs.com/careers/ccu/jobs/4611218. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.



Administrative Specialist II (AA50/ 61122182/PCLS 202400143), full-time position with benefits. SC State Pay Band: 03. Salary range: $27,510.00 (minimum) - $39,207.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.


Duties
Duties include, but are not limited to:

1. Provides administrative support for all Centers, Institutes, and Athletic Bands housed in the Edwards College of Humanities and Fine Arts. Serves as backup for the departments if needed. Providing administrative support includes, but is not limited to, scheduling meetings; making room reservations; assisting in planning and organizing special events, conferences, and athletic band rehearsals; processing catering orders; assisting the Center and Institute directors with their schedules and calendars; keeping, filing, and distributing meeting minutes; monitoring paperwork routing to various campus offices. Serves as the liaison to student and faculty in the Centers, Institutes, and the athletic bands and as first point of contact for external visitors.

2. Supports the Center and Institute directors and the Director of Athletic Bands in all fiscal matters and procurement. Monitors the budgets. Assists the directors in budget planning. Provides budget reports and tracks all spending in close cooperation with the Dean, and the College’s Business Manager. Prepares all purchase requisitions, processes and places orders, and plans the ordering of supplies from on-campus and commercial entities.

3. Plans all travel and prepares paperwork for external visitors. Works with the College’s Business Manager to book flights and hotels, assists directors in planning schedules for campus visitors and all communication with external visitors. Monitors and routes all travel authorizations for students, directors, and athletic band staff.

4. Assists the Director of Bands in preparing the paperwork for all temporary band staff and professional service providers. Prepares, monitors, and tracks all paperwork routed for processing to Human Resources.

5. Assists the directors in student worker hiring for the Centers, Institutes, and the Athletic Bands. Recruits and coordinates the student workers’ schedules. Approves student worker hours.



Qualifications
Required: A high school diploma. Related clerical experience may be substituted for a high school diploma.

Preferred: A minimum of two (2) years administrative related work experience.

Knowledge, Skills & Abilities: Ability to communicate effectively in writing and orally. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to deal courteously and effectively with the public in handling inquiries and communicating information. Ability to exercise judgement and discretion in interpreting and applying policies and procedures. Excellent computer skills and knowledge of office software.

Sitting, standing, walking, lifting of small weights. Occasional outside work and the ability to work outside standard working hours.