Job Description
Position Description
The Department of Biomedical Informatics is hiring a Financial Associate. The Financial Associate will provide administrative and financial support to the department. The candidate must be able to prioritize tasks and work independently. This position will coordinate all aspects of accounts payable and receivable for a portfolio of HMS research core facilities and will assist in the financial management of the cores’ activities.
Responsibilities include, but are not limited to, the following functions:
Accounts Payable:
Responsibilities include, but are not limited to, the following functions:
Accounts Payable:
- Processing and/or submitting Purchase Orders or Payment Request requisitions;
- Conducting research on and clearing up old POs and requisitions;
- Investigating and resolving invoices that are on hold; assisting with setting up new vendors;
- P-card review, travel reimbursements,
- Performing other duties as assigned by the Director of Finance.
Accounts Receivable:
- Working with HMS service center administrators to generate monthly invoices and related accounting for internal and external customers;
- Ensuring any rejected invoices are reviewed and corrected in a timely fashion;
- Tracking revenue;
- Serving as the primary contact with Central Accounts Receivable Department (AR) and HMS departments/cores for invoicing inquiries and troubleshoot as required.
Financial Management:
- Reconciling monthly financials for all the service center accounts and non-sponsor accounts,
- Reviewing discrepancies with Cores Administrators and the Director of Finance,
- Assisting in other related tasks as necessary.
Basic Qualifications
3 or more years of administrative and/or related financial experience.Additional Qualifications and Skills
- The candidate should demonstrate strong knowledge of MS Office applications such as Excel and Word.
- Must have the ability to pay attention to detail, strong analytical and organizational skills, ability to multi-task, and excellent customer service skills.
Additional Information
Please note this is a part-time, 17.5 hours (.5 FTE) per week position.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Valueshttps://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.
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