Job Description

Responsibilities*
Assistant Chair for Faculty & Staff Development,

Administrative Support (20% effort)

Calendaring and meeting coordination
Correspondence
Schedule Faculty exit interviews
Reconciling expenses through Shared Services
Coordinate bi-annual (winter/spring) Faculty Promotion Review meetings
Coordinate, plan and facilitate Junior Faculty development activities, including but not limited to, faculty mentoring, and promotions (may also involve ordering, set-up and clean-up of catered lunches/refreshments)
Facilitate Faculty recognition events/activities (ie. annual promotion recognitions)
Special projects as assigned
Academic HR/Faculty Affairs Responsibilities (45% effort)

Under guidance of the Path Academic HR Manager, will be responsible for appointments and onboarding of annual incoming rotation of Clinical Instructors
Under guidance of the Path Academic HR Manager, will be responsible for the off-boarding of current year Clinical Instructors (those not staying with advanced faculty appointments)
Under guidance of the Path Academic HR Team, coordinate the onboarding activities of all new incoming faculty hires, including but not limited to:
Securing System access, including soft signatures
Procurement of lab jackets, pagers, onboarding materials
Coordinating professional photos
Enrollment in OFA Med School Orientation
Assist with in-person 1st day Path dept. Orientation for Clinical Instructors
Under the guidance of the Path Academic HR Team, coordinate the off-boarding activities for faculty at time of termination
Facilitate reimbursement of Faculty moving/relocation expenses through SSC
Facilitate process for supporting Faculty sponsored Visiting Observors
Provide back-up coverage for Cornerstone inquiries, Re-appointments/Re-credentialing
Elements ~ Faculty CV Platform (30% effort)

Appointments

Assist with creating CVs in word documents in Med School Format
Following the appointment and onboarding, create the initial template for new faculty in Elements. Provide initial overview for updating in Elements and create a follow-up schedule for all new faculty (2 months, 6 months, 1st year, and every 6 months thereafter) to touch base and review CV progress.
Promotions

Conduct initial review of ALL proposed promotion candidates in early spring and prepare CVs for outgoing Solicitation packages for May/June; work with ALL candidates throughout the promotion cycle up through package submission (October 1st) and any subsequent edits/revisions until all packages are forwarded to main campus.
Current Faculty

Upon notification of faculty with upcoming 3 year track Dean reviews, do an overview of CVs in Elements prior to those meetings
Act as the SME for all department faculty as needed
Act as a resource for all department administrative support staff as needed