Job Description

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

What Your Job Will Be Like:

We are seeking a highly motivated and professional Office Management Assistant to support our team. In this role you will have the opportunity to partner closely with the SMA and other OMAs within the Center, as well as with the broader ND administrative team.

On any given day, you may be called on to:

• Provide professional administrative support for an excluded organization
• Calendar management for Senior Managers and Managers (calendaring often requires coordination for multiple senior managers and directors and often requires coordination of conference rooms that are in high demand)
• Coordinate and schedule meetings including teleconferencing and videoconferencing
• Coordinate and support logistics for various meetings and workshops (e.g., internal and external workshops, Tri-laboratory and HQ meetings and visits, and review panels)
• Coordinate incoming visits, including groups and external boards
• Coordinate outgoing visits, including classified visits
• Assemble, print, and bind communication materials
• Follow all procedures for the filing and maintenance of classified or sensitive documents and records
• Review critical upcoming deliverables and events for managers and provide reminders
• Make domestic and foreign travel arrangements for team as needed
• Coordinate and make purchases for team as needed
• Serve as a Property Coordinator
• Manage a P-Card for Center
• Provide backup coverage for the Center SMA and other Center OMAs
• Due to the nature of the work, the selected applicant must be able to work onsite fulltime

Job Details

# of Mgrs: 4# of Staff: 3Org. #(s): 0220, 0240, 0221, and 0243Primary or Alternate CAS: Alternate CWS Size: 200Type of Media Handled: Documents

Activity Level of CWS (Low/High): MediumBldg. Location(s): 802

Salary Range:

$52,600 - $84,400

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

Requires high school diploma plus four or more years of directly related experience. To be qualified, the applicant must have passed, based on Sandia specified grades, the Sandia Secretarial tests.

Required Testing: Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified. Full consideration will not be given to applicants that have not met all of the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing in order to provide the best opportunities.Applicants must be proficient in Microsoft Word, Excel, Outlook and PowerPoint. Outlook is used daily.

Qualifications We Desire:

• Three years of experience as an OAA or OMA at Sandia
• Post-high school education and/or other administrative training
• Experience executing complex tasks
• A self-starter, able to accomplish tasks with minimal supervision
• Ability to prioritize and coordinate multiple simultaneous requests and communicate status to stakeholders
• Ability to execute a wide variety of assignments and tasks
• Experience calendaring large (20+ attendees) meetings
• Basic property management experience
• Active DoE Q level clearance

About Our Team:

The Infrastructure and Operations Integration Department provides, in part, Strategic and Programmatic technical planning, coordination and integration for the ND Program Office spanning from current FY through FYNSP. The department provides rapid responsive program integration and analysis on behalf of the ND Program and NNSA.

ASC: Advanced Simulation and Computing program provides state-of-the-art computer simulation capabilities as part of NNSA's mission to extend the lifetime of nuclear weapons in the stockpile without underground testing. ASC program activities are shared by NNSA's three defense laboratories, Sandia, Los Alamos, and Lawrence Livermore.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 694332

Job Family: BU

Regular/Temporary Position: R

Full/Part-Time Status: F

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.