Job Description

Summary
Processes biweekly and monthly payrolls including all employee classes (Admin, Classified, Faculty, Student, etc.) using an ERP platform and must be thoroughly familiar with payroll, human resources and financial accounting processes. This position manages Time & Labor time recording systems across campus. Knowledge of retirement systems (STRS, OPERS), federal, state, local and school district taxation, retirement regulations, and labor law is critical to success. Must frequently interact with faculty, staff, students and former employees to research payroll, tax or retirement credit issues. International students need reviewed annually to set up proper tax withholding based on their respective countries tax treaties with the US.

Essential Functions
Verify new employees and employment/tax/benefit change submissions to ensure accurate bi-weekly and salary payroll cycles are processed. Supervise payroll staff on data input and data import of classified and student employee’s time and leave reporting. Confirm final payroll and audit accounting lines for budget data before interfacing to general ledger. Extract tax and benefit vendor invoices, generate multiple interface files between HCM and FMS, budget checks data, process current due invoices for check and ACH bank payments.
System and Security Administrator for Kronos time recording system, responsible for set up of dynamic groups and time administrators in Time & Labor module. Maintains and resolves system access issues for employees and supervisors. Coordinates with ITS technical resources on system upgrades and new functionality development.
Research budget and payroll inquiries from Budget Managers and Grants Accounting. Research employee’s questions regarding pay, benefits, tax issues, garnishments, and retirement plans. Review, process, and set up court ordered garnishments on employees for payroll deduction. Process employment verification requests.
Reconciles and files monthly OPERS report through their web site for staff, law enforcement, and Alternative Retirement Plan employees. Process new hire, retirement, refund, and prior service request paperwork for the OPERS, STRS, and ARP retirement systems. Research inquiries from the retirement systems.
Must know international tax treaties, tax software and the impact on international employees and students receiving benefits. Certain scholarships are taxable and need 1042-S forms generated. Can negatively impact students if overlooked or over withheld.
Minimum Qualifications
The following Degree is required:

Bachelor's Degree. Degree must be conferred at time of application.
The following Experience is required:

2 years in a computerized payroll system environment handling multiple budgets and types of employees with varying contract lengths

2 years preparing payroll tax returns





Additional Information
Knowledge, Skills, Abilities

Computer skills including spreadsheet, word processing and database experience
Strong oral and written communication skills for developing training materials and leading training sessions for campus constituents
Knowledge of IRS regulations and codes, FLSA, and tax withholding requirements by federal, state, and local agencies Strong organizational, problem-solving, and time management skills
Knowledge of state retirement systems OPERS, STRS, ARP
Knowledge of PeopleSoft Human Capital Management system highly preferred
Supervision of payroll staff