Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

• Procures goods and services for ACC after determining the correct solicitation method to process purchase requisitions taking into consideration the total cost, timeliness, competitive bidding, and existing contracts.

• Collaborates with business partners to clarify purchasing requests and refines specifications to align solicitation documentation with departmental needs.

• Responds to routine inquiries and administers contracts by applying extension options, monitoring, and rectifying contractors' performance or non-performance, and composing formal notifications; monitors vendor reports and encourages users to utilize such resources.

• Facilitates and administers the solicitation process including legal and product research, writing specifications and bids, coordinating with business partners and other stakeholders, attending pre-proposal and evaluation meetings, conducting site visits, and providing recommendations.

• Provides customer service to internal and external customers by expediting purchasing processes; collaboratively develops and ensures positive rapport with customers through effective verbal and written communication.

• Manages online vendors system by reviewing orders, creating purchase orders, and releasing orders online; coordinates system users' personal information, adds new users and vendors to the system, and verifies correct budget and object codes to be used.

• Delivers training and presentations with an emphasis on conveying new processes.

• Works on special projects and initiates new processes in compliance with technological trends including initiation of e-surplus auction, online ordering system, and vendor performance report.

• Processes purchase orders by verifying product and source validity, model numbers, and item descriptions; determines best method for procurement for all purchases; complies with all legal requirements and regulatory deadlines.

• Updates and completes procurement and requisition reports for internal and external customers, supervisors, managers, and executive leadership.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Public purchasing.

• Purchasing laws, procedures, and regulations.

• Contract management and negotiation processes.

• Purchasing application software.

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Maintaining an established work schedule.

• Writing and analyzing complex requests for proposals and other solicitation documentation.

• Preparing and/or processing purchase orders.

• Complying with all purchasing laws, regulations, and policies.

• Effectively communicates verbally and in writing using tact and diplomacy.

• Ability to listen to business partners' needs, while simultaneously adhering to protocols and guidelines.

• Strong organizational and problem-solving skills with the ability to multi-task, pay attention to detail, and promptly follow through.

• Ability to influence and make decisions by applying independent judgment.

• Maintaining confidentiality of work-related information and materials.

• Establishing and maintaining effective working relationships.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

• Two years related work experience.

Required Education

• Associate degree.

Preferred Work Experience

• Progressive work experience in a purchasing/procurement, contract administration or material management environment.

Preferred Education

• Bachelor's degree or higher.

Other Preferred Qualifications

• Certified Texas Purchaser (CTP) or Certified Professional Public Buyer (CPPB) Certification.

Physical Requirements

• Work is performed in a standard office or similar environment.

• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

• Occasional lifting of objects up to 20 pounds.

Safety

• Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.