Business Manager 2
Job ID: 276861
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
Manage various operational, financial, research and personnel functions for the Departments of Neurology and Neurosurgery. Responsibilities include, but are not limited to review, preparation and submission of required financial reports, budgets/documentation, comprehension and analysis of financial statements, resolving budget errors, overseeing department recruitment, and managing department support staff.
Responsibilities
Responsibilities include, but are not limited to:
FINANCIAL: Responsible for the preparation of financial reports regarding departmental operations, assisting with the preparation of annual department budgets, monitoring and maintaining department accounts, addressing/resolving BCE from payroll, p-card, requisitions, etc., setting up non-sponsored accounts in PeopleSoft, including revenue and foundation accounts. Prepare quarterly analysis of available discretionary funding.
OPERATIONS: Submit and maintain needed approvals for extra duty compensation, calculate, track, verify and enter monthly extra duty pay requests. Responsible for verification and submission related to PAR, check requests, service agreements, cost transfers, budget transfers. Route all agreements and contracts through Meditract. Monitor for approval and necessary updates. Enter all distribution changes, track faculty effort distribution.
ADMINISTRATIVE MANAGEMENT: Process all HR documentation for the departments on both the university and health system platforms. Complete PCFs, CHJFs, SBARs, enter postings in OneUSG and Peoplesoft, distribute resumes and complete necessary onboarding paperwork. Act as the department liaison for all IPSO related matters. Manage all office associates, office specialists, and clinical receptionists in the departments of Neurology and Neurosurgery. Interview and hire for these positions, complete annual evaluations and action plans, if needed.
RESEARCH: Provide research of account balances to PIs, approve all eSproute routings, assist with applications and regular reporting updates as needed. Monitor and complete necessary financial maintenance processes. Monitor departmental start-up accounts, arrange all necessary laboratory space requests, work requests, etc
OTHER DUTIES: Perform all other job-related job duties/tasks as assigned. Perform urgent functions as needed, additional duties and roles as assigned, assist with urgent reporting issues as requested.
Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years administrative management experience.
Preferred Qualifications
Additional Preferred Qualifications
Higher education
Working knowledge of AU policies and procedures
Additional years of experience in accounting or finance
Knowledge, Skills, & Abilities
Ability to maintain confidentiality
Leadership and presentation skills
Extensive knowledge of PeopleSoft
Knowledge of compliance and records management
Excellent interpersonal, written and verbal communication skills
Must demonstrate initiative, management and problem-solving skills; detail-oriented
Proficient in Microsoft Office and other computer software/databases
Knowledge of general and financial budgetary principles and practices as well as fiscal administration
Shift/Salary/Benefits
Pay Band: B13
Salary Minimum: $68,500
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 9/11/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 276861
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=276861&PostingSeq=1
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