Administrative Assistant 2
Job ID: 277609
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
This position will perform administrative and operations functions exercising independent judgement and discretion, and have a high level of responsibility in supporting Executive level board meetings and high-profile donor functions and special events. Direct administrative support with routine communication to board members of the President's Cabinet, Board members for AU, and interaction with high-level donors and constituents is included. Discretion, discernment, good judgement and confidentiality are of the utmost importance. The position requires a great deal of multi-tasking and is deadline-driven. In addition, this individual will be responsible for assisting with budget tracking for a versatile and dynamic unit in support of a myriad of high-profile projects and events that must run seamlessly, reflecting great attention to detail and a commitment to the highest quality possible.
Responsibilities
Responsibilities include but are not limited to:
ADMINISTRATIVE: Provides overall administrative support to the Associate Vice President for Philanthropy including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed. Provides support to AVP's team with, but not limited to: scheduling appointments as needed, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory.
GENERAL DUTIES: Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors. Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks. Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy. Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others.
OUTREACH: Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. includes helping with donor visit preparation and materials.
OTHER DUTIES: Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries of the Philanthropy and Alumni Engagement department. Perform all other job-related duties as assigned.
Required Qualifications
Associates' degree from an accredited college or university in related field and four years of progressively responsible experience in administration support positions;
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years of directly applicable experience in administrative support positions.
Preferred Qualifications
Advanced degree in related field, self-motivated, self-directed, collegial, results-oriented. A team player and able to work nontraditional hours (mornings, nights, weekends) in support of events.
Knowledge, Skills, & Abilities
ABILITIES
Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations. Ability to multi-task, think creatively and handle a heavy workload; detail-oriented. A high energy level, integrity and sincerity. Excellent interpersonal, organizational skills, attention to detail, analytical abilities.
KNOWLEDGE
Highly developed computer skills to include proficiency with Word, Excel, PowerPoint and constituent related software.
SKILLS
Requires adaptability, good judgement and initiative; Excellent oral, written, and grammatical communications skills. Strong organizational and time management skills.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Band: B5
Salary Minimum: $17.88 - Midpoint: $21.92
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 9/24/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 277609
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277609&PostingSeq=1
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