Department Coordinator II

University of Louisville

Louisville, KY

Job posting number: #7291172 (Ref:R105869)

Posted: October 29, 2024

Job Description

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R105869

Minimum Requirements:

High School Diploma/GED with two (2) yrs of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The Department Coordinator II in the Department of Cardiothoracic Surgery provides administrative support to the department chair. Coordinating faculty recruitment, managing department chair calendar and travel, and process Faculty Affairs actions.

Essential Duties and Responsibilities

  • Provides high level administrative support to department chair: managing calendar and travel.

  • Responsible for all Faculty Affairs actions as well as tracking faculty scholarly activity in Interfolio.

  • Assist with faculty recruitment and onboarding efforts.

  • Schedule meetings/appointments and organize/coordinate special events.

  • Update monthly calendars with faculty or executive director activities.

  • Prepare travel arrangements in Concur, itineraries, UofL International Travel requests, logistics of meetings and conferences and process travel imbursements in Concur.

  • Manages department procurement cards and provide transaction documentation in OnBase.

  • Coordinate two department endowed grand round lectures including speaker travel, honoraria, CME for attendees, and publicity.

  • Works independently on special projects and assignments, as assigned

Preferred Qualifications

  • Bachelor’s Degree.

  • Previous work in academic and/or clinical environment.

  • One year of medical administrative experience.

Competencies

  • Proficiency with Microsoft Office Applications, including Word, Outlook, Excel, and PeopleSoft.

  • Extremely organized Customer service-oriented with the ability to quickly adapt to the day-to-day responsibilities of the role and change gears quickly as needed.

  • Attention to detail and meticulous follow through with wide variety of personnel, including external stakeholders.

Target Compensation Maximum:

$24.77

Target Compensation Minimum:

$16.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard torace, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team atemployment@louisville.eduor 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email atemployment@louisville.eduor by phone 502-852-6258.



Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258. About the University of Louisville In 2023, the University of Louisville celebrates its quasquibicentennial, the 225th anniversary of the 1798 beginnings of higher education in Louisville. One of the nation’s first city-owned, public universities, UofL today is a vital ecosystem that creates thriving futures for students, our community and society. As one of only 79 universities in the United States to earn recognition by the Carnegie Foundation as both a Research 1 and a Community Engaged university, we impact lives in areas of student success and research and innovation, while our dynamic connection with our local and global communities provides unparalleled opportunities for students and citizens both. The university serves as an engine that powers Metro Louisville and the commonwealth and as a classroom for UofL’s more than 23,000 students, who benefit from partnerships with top employers and a wide range of community service opportunities. To learn more, visit louisville.edu. The University of Louisville is a public university in Louisville, Kentucky. It is a member of the Kentucky state university system.


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More Info

Job posting number:#7291172 (Ref:R105869)
Application Deadline:Open Until Filled
Employer Location:University of Louisville
Louisville,Kentucky
United States
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