Office Specialist
Job ID: 279156
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
This position will coordinate all activities and support faculty regarding academics for all Clinical Diagnostic Sciences faculty for undergraduate and graduate students. Organizes exams/quizzes to include preparing, uploading into responds and D2L, applying appropriate exam conditions including special access, applying special access for make-up exams and special accommodations, retrieving information, releasing results, coordinating materials and dates for special accommodations at the testing center, coordinating makeup exams/quizzes, and gathering information for course schedules. Enter/retrieve information from (simple syllabus, D2L, POUNCE, Banner CIR and AxiUm). Privy to confidential information regarding students/patients. Enter grades in D2L. Enter competency results. Keep track of clinical course requirements and clinical rotation requirements. Help faculty organize D2L and upload materials into D2L. Provide office administrative support.
Responsibilities
The duties include, but are not limited to:
ACADEMIC (FACULTY AND STUDENT SUPPORT): Prepare and organize class schedules, handouts, exams, and quizzes. Create and organize classes in Responds, D2L, and Microsoft Teams. Keep spreadsheets of student grades and work with the course director to average and release grades to students. Enter grades into D2L. Enter competency results. This position is responsible for didactic and clinical courses for the clinical diagnostic sciences faculty. Help faculty administer exams and coordinate testing center accommodations and make-up exams and quizzes. Fall courses: BMCR-5301, DSOM-5603, DHYG-3250, DSOM-5301, DSOM-5591, DSRD 5591, RSDS-5391, CLCR-8006, OMSR-6022, OMSR-7022, OMSR-8022, OMSR-9022, DSCP-5701, Ga war rotations-D4. Spring courses: BMHS-5401, DSOM-5402, DSOM-5692, DSRD-5211, RSDS-5492, DSRD-5692, OBPR-8540, OMSR-6032, OMSR-7032, OMSR-8032, OMSR-9032, Oral Path rotations-D4, TMD clinical rotations-D3, Ga War rotations-D4.
Coordinates all activities and supports faculty regarding academics for all Clinical Diagnostic Sciences faculty for undergraduate and graduate students. Organizes exams/quizzes to include preparing, uploading into response and D2L, applying appropriate exam conditions including special access, applying special access for make-up exams and special accommodations, retrieving information, releasing results, coordinating materials and dates for special accommodations at the testing center, coordinating makeup exams/quizzes, and gathering information for course schedules. Enter/retrieve information from (simple syllabus, D2L, POUNCE, Banner CIR, and AxiUm). Privy to confidential information regarding students/patients. Enter grades in D2L. Enter competency results. Keep track of clinical course requirements and clinical rotation requirements. Help faculty organize D2L and upload materials into D2L. Provide office administrative support. Help keep track of clinical student rotations for TMD D3 clinical rotation (DSOM clinical courses) and GA War D4 clinical rotation. Send reminder emails to students.
Keep track of sign-in sheets and patient encounter forms. Help ensure appropriate scheduling of rotations so that they do not conflict with other diagnostic sciences courses. Help keep track of clinical student rotations for DSRD clinical courses. Report competency results to administration and D2L.
ADMINISTRATIVE: Help with administrative needs for the oral pathology lab. Answer phones, file, faxing, order biopsy kits, and backup for the Pathology Lab.
STUDENT AWARD CEREMONY: Prepare materials for the Student Award Ceremony. Collect the top three student names and provide the winner to the American Academy of Oral & Maxillofacial Pathology, American Academy of Oral Medicine, and American Academy of Oral and Maxillofacial Radiology for printing of certificate.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.
OR
Associate's degree from an accredited college or university in a related field may be substituted for experience.
Knowledge, Skills, & Abilities
KNOWLEDGE
Learn AU policy and procedures. Business and office procedures, typing 70 wpm, word processing, computer data entry and scanning. Knowledge of Microsoft office applications as well as adobe applications needed. Requires excellent communication skills. Basic accounting knowledge and abilities.
SKILLS
Verbal and written communication skills using English language; memory for detail to understand and recall process and procedures; computer literate, sense of hearing, sight, and touch; manual dexterity for paper manipulation and keyboarding. This position communicates with faculty and staff concerning departmental business involving other departments and administrative units. This position is primarily responsible for all communication regarding didactic and clinical courses for the clinical diagnostic sciences faculty. This position communicates with students regarding handouts, exams, grades, and absences. All AU, AU Medical Center, and AU Medical Associates positions are responsible for promoting a customer friendly environment and providing superior service as a part of their job.
ABILITIES
Ability to maintain confidentiality
Excellent interpersonal, written and verbal communication skills
Proficient in Microsoft Office and other computer software/databases
Detail-oriented with strong organizational, prioritization and multi-tasking skills
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279156&PostingSeq=1
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