Job Description

Job Summary
We are seeking a motivated and highly organized Administrative Specialist to provide key administrative support for a growing faculty led research team that crosscuts U-M's Department of Learning Health Sciences and the U-M Center for Global Health Equity's Data Collaborative. The candidate will assist with scheduling and managing complex calendars; developing communications and presentations; coordinating travel and itineraries; and performing administrative and financial tasks. The ideal candidate will be motivated by the chance to join a growing team with a shared purpose and to collaborate with colleagues from diverse academic and professional backgrounds.

Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are
Commitment to Diversity, Equity, and Inclusion

Learning Health Sciences values collaboration with a diverse group of faculty, staff, and learners that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are embraced.

Why Join Michigan Medicine?
In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year;[1] many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits. The U-M is nationally recognized for work/life effectiveness by World at Work; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain?s Detroit Business.

Responsibilities*
Maintain complex calendars, including coordination with multiple international partners, VIPs, and clinic duties
Coordinate meetings with international partners from multiple time zones
Schedule meetings and other appointments using MS Outlook, Gmail, and Zoom
Screen, prioritize and route key correspondence, responding as appropriate on behalf of the investigator and/or research team.
Initiate, compose, edit, proofread, and type correspondence, strategic documents, and PowerPoint presentations.
Coordinate travel arrangements for faculty and staff for domestic and international meetings and conferences, adhering to Michigan Medicine travel guidelines
Assist with arranging itineraries for international visitors
Process procurement related activities (Chrome River, travel reimbursement, invoices, etc.)
Manage IRB certifications, medical credentialing (for USA and Kenya)
Maintain faculty curriculum vitae (CVs), NIH biosketches, etc
Additional duties and projects as assigned.
Required Qualifications*
Bachelor's Degree or an equivalent combination of education and experience
Five or more years of progressively responsible professional experience
Exceptional written and verbal communication skills and ability to interact with and build professional relationships with all individuals at all levels and across diverse cultural contexts; ability to appropriately handle confidential and sensitive information
Exceptional interpersonal skills and the ability to work independently and take initiative within a team with minimal supervision
Outstanding organizational skills and ability to effectively manage numerous projects, in various stages of development, simultaneously and with a high attention to detail
Excellent computer skills, including demonstrated proficiency with Outlook, Word, Excel, PowerPoint, Adobe PDFs, survey tools such as Qualtrics and Google Forms, and Zoom
Must be productive and flexible under pressure and able to meet deadlines
Must have legal authorization to work in the United States
Desired Qualifications*
Basic understanding and knowledge of U-M research activities
Solid understanding of university policies and procedures strongly desired
Knowledge of and experience with U-M Procurement and financial practices and processes
Experience with University systems, such as Elements, Chrome River
Understanding of basic acronyms relative to research administration