Office Coordinator
Job ID: 280087
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
This position will coordinate academic affairs activities such as academic schedules, room assignments, monitor course enrollments, CIR, attendance verifications, monitor course scheduling requests and serve as the initial review for scheduling and curriculum change requests for the predoctoral and advanced education programs. This position will serve as the schedule coordinator to the Registrar's Office for the DCG.
Responsibilities
The duties include, but are not limited to:
PREDOCTORAL AND COURSE SCHEDULES: Coordinate predoctoral semester schedules, and accurately input final course schedules, sections, and course information into Banner by deadlines for predoctoral curriculum.
COORDINATE, REVIEW, AND ENSURE ACCURATE INPUT: Coordinate advanced education curriculum with department administrative assistants, review and ensure accurate input of final course schedules, sections, and course information into Banner by deadlines. Coordinate curriculum changes for predoctoral and advanced education, submit changes through Curriculog, and ensure catalog aligns with curriculum.
ACADEMIC RECORDS: Facilitate collection and accuracy of academic records from departments including curriculum inventory reporting, attendance verifications, and high impact/attribute coding.
CLASSROOM SCHEDULING: Coordinate classroom scheduling and utilization with Classroom Services, reserve classrooms through scheduling software, and administer schedule for the Sim Lab.
ANNUAL CALENDAR: Draft the annual calendar for approval.
ACADEMIC AFFAIRS PROJECTS: Support Academic Affairs projects as needed including but not limited to Curriculum, Assessment and Compliance, and Accreditation.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
High School Diploma, GED, or equivalent from a State or Federal accrediting organization with a minimum of nine years of progressively responsible office support experience.
OR
Associate's degree from an accredited college or university in a related field with a minimum of six years of progressively responsible office support experience.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient computer skills in Word, Excel, Outlook, Adobe Acrobat, Banner, PowerPoint, Compliance Assist, Curriculog, and Qualtrics.
Working knowledge of the policies and procedures.
Professional dress and demeanor are required.
SKILLS
Excellent customer service skills and communication (including telephone).
ABILITIES
Ability to maintain confidentiality
Ability to interact with a wide variety of people including faculty, students, residents, deans, and staff across the university, as well as external stakeholders.
Ability to multitask and handle a heavy workload.
Ability to proofread with a high level of accuracy. Ability to accurately create, format, and schedule curriculum & classrooms.
Ability to quickly learn software.
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280087&PostingSeq=1
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