Administrative Assistant 2 - Neuroscience & Regenerative Medicine
Job ID: 280158
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Department of Neuroscience and Regenerative Medicine is charged with conducting high-impact original biomedical research and translating the findings to clinical applications, and in educating future physicians and researchers. Our research addresses fundamental questions in basic and translational neuroscience, particularly in neuronal degeneration and regeneration.
Department website: https://www.augusta.edu/mcg/dnrm/
Medical College of Georgia (MCG) website: https://www.augusta.edu/mcg/index.php
Job Summary
This position requires a high level of discretion due to confidential data for faculty, students, and staff. This position is the assistant to the Chair of the Department of Neuroscience & Regenerative Medicine and responsible to ensure compliance with institutional, state, and federal regulations; oversee faculty travel and outside activity, manage and coordinate departmental seminar series including arranging guest speakers' talks and coordinating their itineraries, honorariums and travel expenses, coordinates faculty recruitment visits, oversees annual faculty annual evaluation and promotion & tenure, responsible for time entry and approval, (biweekly and monthly) for faculty and staff, responsible for laboratory moving and surplus requests and capital asset inventory and monitor and manage expenditure accounts belonging to the department, coordinate facility projects.
Responsibilities
The duties include, but are not limited to:
Coordinates Activities: Coordinates all activities for the Department Chair, including coordinating and scheduling meetings, travel arrangements, handling confidential correspondences, compiling confidential information for faculty evaluations/salary, etc.
Time Approval: Responsible for time approval entering and approving leave for exempt employees and approving bi-weekly employees' time.
Capital Asset Manager: Capital Asset manager for the department and is responsible for laboratory moving and surplus requests and large capital asset inventory, currently over 800 assets.
Faculty Travel: Oversees faculty travel, prepares travel authorizations and travel expense statements adhering to current regulations. Oversees outside activity, prepares OAI and OA2 documents for all faculty.
Coordinate Seminars: Manage and coordinate seminar series for the department. Assign speakers, coordinate their travel, honorariums, travel expenses, and itineraries. Coordinate faculty recruitment processes to include creating and distributing itineraries, coordinating and scheduling travels, etc.
Departmental Meetings: Coordinate departmental faculty and committee meetings. Oversee all aspects of annual symposium and retreats, arranging venue, coordinate external speaker travel and itineraries, invitations, catering arrangement, etc.
Faculty Evaluation: Oversees annual faculty evaluation and promotion & tenure applications for 26 faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system.
Other: Perform other related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and four years of progressively responsible administrative support experience.
OR
High school diploma/GED and seven years' progressively responsible experience in administrative support positions.
Preferred Qualifications
Experience with Seminar/Faculty Recruitment/Symposium Oversight/Coordination, Mgmt Capital Asset Inventory, Promotion and Tenure, Travel TA and TES, Time Entry and approval in One USG, Faculty Evaluations.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Detail-oriented with excellent interpersonal, written, and verbal communication skills.
ABILITIES
Ability to maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 280158.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280158&PostingSeq=1
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