Job Description

Department Information
The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 130,000 living alumni around the globe.

Job Summary
Department-Specific Responsibilities

Performs financial and administrative support of the university's daily business operations.
Provides financial support to academic departments, programs, centers, institutes and the Dean's Office.
Serves as a primary delegate to process, review, reconcile, and approve financial documents, including IU and IU Foundation payments, reimbursements, and travel.
Audits receipts, invoices, and calculates costs verifying available funding in accounts.
Responsible for providing budgetary assistance including financial forecasting to department heads, monitoring budgets across multiple accounts, providing analyzed data and resolving reimbursement inquires, accounting, and budget issues.
Provides analyzed data to the Deans Office, and department heads for budget preparation and year-end closing.
General Responsibilities

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)
Preferred

Associate's degree
WORK EXPERIENCE

Required

4 years of relevant experience
SKILLS

Required

Proficient communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
Experience in managing and documenting workflows, processes, and/or data entry
Basic understanding of technology
Ability to use standard office equipment such as phone, fax, scanner, etc.
Proficiency in computer systems, including standard Office software
Basic accounting and financial skills; ability to reconcile accounts
Prior demonstrated ability to apply concepts and policies to daily work functions
Good oral and written communication skills
Ability to clearly present material and make it accessible to a specific audience
Preferred

Demonstrates knowledge of computer programming/data querying techniques
Possesses basic accounting and financial skills
Ability to reconcile accounts. Problem solving skills
Ability to effectively interact with a diverse constituency
Ability to expeditiously analyze complex data sets and information
Ability to work independently and meet demanding deadlines
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.