Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R106190

Minimum Requirements:

High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The Department Coordinator II manages the daily operations of the Dean’s Suite in the College of Business. Key responsibilities include providing front desk and reception support, coordinating travel for Deans, monitoring facilities and maintenance requests, and approving College space requests through the University system.

Essential Duties and Responsibilities

• Reception & Front Office Support - Office Concierge and Communication Liaison: First Point of contact for clients and staff. Provides front desk coverage and maintains a welcoming and organized office environment. - Answers phones and directs College voicemails - Customer Interaction and Office support - Dotted line supervision for the Student Assistant role: Will help answer questions and step in when the Executive Assistant to the Dean is out of the office or not in to help the Student Assistants. -Information Desk and Scheduling Management: Directs questions and approves College space requests through the University System. Oversee the mailroom and deliveries.

• Facilities Coordination - Manage facility and maintenance requests, ensuring timely and satisfactory resolution. Act as a liaison with Physical Plant supervisors. Review Physical Plant charges monthly for accuracy and reasonableness.

• Administrative Support - Arrange travel, process expense reports, and travel card reconciliations for the College leadership team. Information Desk and Scheduling Management. Maintain the College’s organizational charts. Provide backup and support to the Executive Assistant to the Dean. Supports communication with College Faculty and Staff. Provides college-wide meeting support

• Purchasing - Maintain and manage the Dean’s Suite Procard following University policies. Order office supplies and equipment in compliance with purchasing guidelines. Serve as a backup for requisition entry and payment processing.

• Deposits - Receive checks for the College and ensure accurate, timely deposits. Collaborate with the College Budget and Finance team to post entries correctly.

• Other Duties - Perform additional tasks and responsibilities as needed and assigned

Target Compensation Maximum:

$24.77

Target Compensation Minimum:

$16.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard torace, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team atemployment@louisville.eduor 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email atemployment@louisville.eduor by phone 502-852-6258.