Administrative Assistant 2
Job ID: 281088
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
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Job Summary
The Administrative Assistant is a dynamic and highly organized professional responsible for facilitating communication and collaboration between the university and external stakeholders, including faculty, staff, students, industry partners, and alumni. This position serves as a key point of contact for the executive leadership team, providing administrative support, project coordination, and relationship management to ensure the efficient and effective functioning of the department.
The ideal candidate will possess strong interpersonal skills, an understanding of the academic and higher education environment, and the ability to manage complex administrative tasks. This role combines strategic communication, event coordination, and executive assistance to support the university's goals and priorities.
Responsibilities
The duties include, but are not limited to:
UNIVERSITY LIASON: Serve as the primary point of contact between the executive leadership team and university departments, external organizations, and stakeholders. Perform related duties as assigned to support the mission of the University. Perform duties and responsibilities with or without reasonable accommodation. Schedule meetings, training sessions, and other events by using internal systems. Monitor office supplies and publications to ensure an adequate quantity of materials is available. Serve as the primary point of contact for the department head or supervisor. Create correspondence and generate reports. Coordinate meetings, and record and distribute meeting reports. Maintain appointment schedules and public relations activities. Prepare detailed briefing materials and background information for meetings, reports, inquiries, agendas, and presentations.
BUDGET MANAGEMENT: Maintain detailed record keeping for purchasing activity. Monitor/reconcile accounts and process billing; prepare monthly spend reports for department managers and cross-check transactions; and assist with budget management. Assist department managers in procuring goods and services by creating and submitting electronic requisitions in eProcurement. Assist with the procurement of items for the department.
ADMINISTRATIVE DUTIES: Assist in the development, evaluation, and implementation of office procedures. Responsible for the timely processing of personnel paperwork for staff and faculty positions. Initiates all personnel actions including ePARs, faculty employment requests, etc. Performs critical assessment of office operations to ensure efficiency. Develops procedures for administrative improvements within the department. Trains staff in policies and procedures to ensure compliance. Assist with planning and implementation of internal and external events for the department. Provide information on departmental functions, events, policies, and procedures to individuals and groups. Respond to inquiries and concerns from callers and visitors and resolve routine and complex matters. Manage department Alumnae mailing list and bi-annual newsletter. Process travel requests, registration, and logistical arrangements.
OTHER: Perform other duties as assigned.
Required Qualifications
Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions
OR
High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and seven years' progressively responsible experience in administrative support positions.
Preferred Qualifications
Administrative office support experience in an academic setting, Proficient with Adobe Acrobat and Microsoft Word applications.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases
SKILLS
Time Management; handling multiple responsibilities simultaneously while maintaining attention to detail and deadlines
Detail-oriented with strong prioritization and organizational skills
Conflict Resolution; navigating disagreements or challenges diplomatically, finding constructive solutions while maintaining strong relationships
ABILITIES
Ability to maintain confidentiality
Excellent interpersonal, verbal, and written communication skills
Ability to make independent judgments and communicate decisions
Ability to work well independently as well as on a team; collaborate with various departments, colleagues, and external partners
Ability to build consensus and influence stakeholders in a collaborative environment without formal authority.
Shift/Salary/Benefits
Shift: Days/M-F
Pay Grade: B5
Salary: $17.88/hourly - $19.07/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job ID:281088
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=281088&PostingSeq=1
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