Research Facilities Coordinator - Clinical Research Administration
Job ID: 280947
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
At Augusta University, research takes prominence by taking place everywhere and among everyone: in wet labs and archives, with senior investigators and sophomore classes, in our health care facilities and our community. Research aims to advance knowledge that addresses the cultural, economic, health and societal needs of the communities we serve through research, scholarship and creativity.
Job Summary
This individual will assist the Director of Research Facilities with the management of the individual research core labs and services, which are under the direction of individual core lab scientific directors and managers, the completion of yearly reviews and oversight for the management of the core staff, and oversight for core billing and account management. Assist with preparing financial and administrative reports regarding current cores as well as providing recommendations for new and retiring cores. Responsible for compiling, tracking, documenting, assessing, auditing, analyzing and reporting of current and future physical space needs for research based on strategic long-term planning of the university and individual departments. The responsibilities of this position utilize quantitative and qualitative assessment tools to conduct space data collection and compilation, validation and analysis using the Archibus Space Data system and require integration of data from multiple sources. The work of this position requires maintaining data at a high level of accuracy and includes significant effort related to field-verifying university research space on all campuses.
Responsibilities
The duties include, but are not limited to:
Reviews incoming Research Space Requests, communicates with departments initiating Space Requests to determine needs, field-verifies space including collecting information regarding specific attributes, revise Archibus based on changes/additions to Research space. Performs data analysis and interpretation to form a basis for recommendations related to resolution of Space needs and frequently updates the Archibus database. Utilizes sound quality control measures to ensure data is accurate. Assist Director, Research Facilities in preparing documents required for Research Space Subcommittee and Research Space Advisory Committee. Utilizes Facilities Inventory and Classification Manual (FICM) guidelines to assign appropriate coding of space based on function. Follows set policy and procedure to change space allocation correctly in Archibus as approved by the Research Space Subcommittee and the SVP Research. Assists in communication to Stakeholders of changes. Provide information regarding square footage and measurements, or any other assistance, on request as needed for Director, Research Facilities, Facilities Planning. Design & Construction, as it relates to research space or other interested parties. Review research space throughout all AU campuses to obtain needed information.
Assist with annual space density reporting for all Research wet lab space on all AU campuses including training and interaction with campus constituents on how to accurately complete and submit survey data. Participates in Research Space Management projects as directed. Ensure reports and responses are accurate and meet associated deadlines. Assist with developing space and Core related reports.
Assist the Director, Research Facilities with management of Core Labs. Assist the Director of Research Facilities with the management of the individual research core labs and services, which are under the direction of individual core lab scientific directors and managers, the completion of yearly reviews and oversight for the management of the core staff, and oversight for core billing and account management. Assist with preparing financial and administrative reports regarding current cores as well as providing recommendations for new and retiring cores. This includes but is not limited to preparing documents for Core Director/Manager meetings every other month, Core Lab Annual Budget meetings. Assist in educating the AU community and others regarding the services the core provides and will support marketing of these services/ testing, including assistance with the annual Core Fair.
Review requests for new equipment, renovations, or relocations. Assist with the billing processes for the cores, including day-to-day oversight of iLab activities for Research Cores. Maintain records that log, track and report the status of outstanding agreements. Assist in identifying reasons for lost revenue, and applying corrective actions, so that lost service to outside vendors could be recouped by AU Core Labs and Shared Research Services. This individual will be critical to work with cores to achieve recommendations made by AU's Internal Audit report on the AU Core labs. Work with Lab Animal Services regarding vivarium space.
Perform other related duties as assigned.
Required Qualifications
Bachelor's degree in business administration or other related field with two years' experience in data management and budget. Experience as lab manager/director, and/or Core Lab experience can be used as alternative experience.
Preferred Qualifications
Experience in University Research or Facilities environment. Experience conducting wet bench laboratory research.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
ABILITIES
Ability to maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary Range: $52,500-$65,600 annually.
Pay Band: B10
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 280947.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280947&PostingSeq=1
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