Accountant 3
Job ID: 286548
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.
Job Summary
This position reports to the Assistant Bursar. Perform reconciliations of custodial/liability, institutional, state and federal financial aid accounts. Process monthly Georgia sales tax reporting/remittance. Collaborate with internal Office of Military and Veteran Services to ensure timely communication and award/return efforts. Track process of VA Debt Letters and offsets to ensure proper posting of transactions. Reconcilement of all VA/Military third party accounts. Assist with USG Employee Tuition Assistance (TAP) reporting per semester and AR/GL quarterly reporting. Actively participate in fiscal year-end duties including preparation of audit schedules, reconciliations, and attendance of scheduled audit meetings. Backup/collaborate with the Accounts Receivable Analysts with managing required student loan/scholarship processes. Provide superior customer service to internal and external customers. Customer service includes but is not limited to: successfully communicating and listening to information, answering questions via phone, email and in person. Assist students with account related questions.
Responsibilities
The duties include, but are not limited to:
Management of third party accounts
Conduct ongoing communication with the AU Office of Military and Veteran Services to ensure timely management of third party accounts, tracking payments/refunds, reviewing account adjustments for accurate payment application/reapplication and consistent management of transactions in Banner. Track process of VA Debt Letters and any TOP offsets to ensure proper posting of transactions.
Customer service
Contribute to customer service during peak processing and staff outages. Provide superior customer service to internal and external customers. Customer service includes but is not limited to: successfully communicating and listening to information, answering questions via phone, email and in person. Assist students with account related questions.
Student Loan/Scholarship processes
Backup/collaborate with the Accounts Receivable Analysts with managing the required student loan/scholarship processes. Assist Assistant Bursar and other areas of the Business Office with other duties as assigned.
Third party account reconciliation
Ongoing, timely reconciliation of VA/Military third party accounts, Banner clearing accounts, custodial accounts, external scholarship, Banner/GL and other accounts as assigned, using PeopleSoft Financials, Banner Accounts Receivable and Crystal Reporting. Continuous reconciliation of Financial Aid Federal Funds.
Georgia Sales Tax remittance
Process monthly Georgia sales tax remittance. Prepare journal entries. Participate in fiscal year-end state audit requirements. Research military benefits information for continued knowledge in managing accounts/contracts to ensure accurate accounting.
Employee TAP reporting
Assist with employee TAP reporting and AR/GL quarterly reporting. Perform all administrative duties related to the position. Report completion, form completion, filing, database updates, budget preparatory documentation are some of the required items.
Other duties
Other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university.
Other Required Qualifications
This position is minimally supervised. The incumbent must be able to autonomously make decisions, prioritize work, communicate with internal and external customers. Must be able to respond professionally and appropriately to inquiries. The immediate supervisor is available for guidance and direction if needed.
Required Experience
Experience: Three years of related experience
Preferred Qualifications
Additional Preferred Qualifications
Intermediate to advanced Excel ability. Experience working with Banner or other relational database including account management and complex funding operations. Experience reconciling accounts using various systems. Documented good customer service track record is desirable.
Preferred Experience
Documented good customer service track record is desirable.
Knowledge, Skills, & Abilities
ABILITIES
They need to make decisions in terms of time management to ensure all tasks are completed timely.
Intermediate to advanced Excel ability. Experience working with Banner or other relational database including account management and complex funding operations. Experience reconciling accounts using various systems.
KNOWLEDGE
Considerable working knowledge of policies, rules and regulations of the Institution as it applies to Accounts Receivable.
SKILLS
Verbal skills are required for this job for extensive student/faculty/staff interaction. The sense of hearing is very important since this person is constantly engaged in interactions with internal/external customers. Memory is required for this position and an ability to process, organize and disseminate large amounts of data in an organized format.
Prioritizing and planning duties and responsibilities. Meeting deadlines while ensuring the data integrity of the database, accuracy and timeliness. Preparing accurate audit requirements for financials.
Strong computer skills, including Word/Excel; Banner and/or PeopleSoft experience, excellent accounting and organizational skills and good interpersonal skills to maintain effective working relationships with College officials and departmental staff.
Shift/Salary/Benefits
Shift: Days/M-F(work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Band: 10
Salary Minimum: $52,500.00/Annually - $57,068.22/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 6/16/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=286548&PostingSeq=1
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