Job Description

Residency Program Specialist - Anesthesiology & Perioperative Medicine
Job ID: 288720
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Training Future Leaders in Anesthesiology & Perioperative Patient Care. In our long history as an academic anesthesia department, The Medical College of Georgia's Department of Anesthesiology and Perioperative Medicine has established clerkships, a pain fellowship, and an anesthesiology critical care fellowship. A joint emergency medicine/anesthesiology critical care fellowship started in 2019, and we welcomed our first pediatric anesthesiology fellow in 2020. Our anesthesiology residency program provides comprehensive training in perioperative patient care, pain management and critical care medicine. We pride ourselves in training expert clinicians who are independent and confident when they graduate from our program. Our goal is to provide outstanding care to our patients by integrating education, evidence-based medicine, and research in daily patient care. Our board-certified faculty paired with the school's high-tech simulation lab to provide an immersive learning experience. We believe in encouraging open feedback, new ideas, and innovations that lead to efficient clinical care and build strong relationships with our faculty and staff.
Job Summary
The Residency Program Specialist plays a vital role in the daily administration and operational support of the Anesthesia residency and fellowship training programs. Working closely with the Associate Program Directors (APDs), Program Director (PD), and Residency Coordinator 2. The Residency Program Specialist contributes to the overall quality of graduate medical education by supporting compliance with ACGME accreditation standards, the National Residency Matching Program (NRMP), institutional and GME policies, and other regulatory requirements. The Residency Program Specialist serves as a key liaison among program leadership, residents/fellows, faculty, the GME Office, affiliated training sites, and institutional departments. This position requires a thorough understanding of compliance and regulatory expectations across all participating training sites.
Responsibilities
Responsibilities to include, but are not limited to:
SUPPORT OF PROGRAM COORDINATOR
Organizes and facilitates annual meetings, including Clinical Competency Committee (CCC), Program Evaluation Committee (PEC), Faculty development sessions.
Supports preparation for the Annual Program Evaluation, including agenda creation, data collection, minute-taking, and follow-up on action plans.
Tracks post-graduate surveys and compiles relevant data summaries.
Maintains up-to-date Program Letters of Agreement (PLAs) for each participating site as required by ACGME.
Assists with the annual review and revision of program policies and ensures compliance and dissemination.
Inputs procedures into e-Priv as certified by the Program Director.
Coordinates the scheduling and oversight of in-training exams.
Manages the distribution and tracking of program support funds, including travel authorizations and expense reimbursements for 48 residents.
Processing educational expense requests.
RESIDENT MANAGEMENT SOFTWARE (NEW INNOVATIONS)
Maintains accurate rotation block schedules, clinic and call schedules.
Creates and updates evaluation forms and curricular goals
Tracks conference attendance
Monitors duty hour logging and compliance
Tracks evaluation completion rates and assists with evaluation data reporting
RECRUITMENT SUPPORT
Attends ERAS training webinars and processes residency applications
Manages logistical aspects of the recruitment season, including schedule applicant interviews, prepare documentation and maintain compliance with ACGME requirements, coordinate communication and gather interview feedback, and assist with preparation for rank list meetings.
ONBOARDING & ORIENTATION
Prepares training files and welcome packets for incoming residents/fellows.
Coordinates equipment and materials such as lab coats and textbooks.
Develop orientation schedules, training sessions, and social events.
Trains residents, fellows, and faculty on the use of New Innovations.
Sets up credentialing information in New Innovations onboarding modules.
GRADUATION & PROGRAM COMPLETION
Coordinates planning and execution of the annual graduation event
Tracks GME exit survey completion
Submits Certificate of Completion requests to the GME Office
Verifies board eligibility in accordance with ACGME requirements
Ensures collection of all end-of-training documentation including final evaluations, procedure logs, equipment returns, and letters of completion.
Facilitates training verification requests for alumni.
OTHER
Perform other related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field with two years of directly related experience in an educational program.
OR
High School Diploma/GED from a recognized State or Federal accrediting organization with five years of directly related experience in an educational program.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
ABILITIES
Ability to maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary Range: $17.88-$21.92 per hour.
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 288720.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=288720&PostingSeq=1
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