Department Administrator 3- MCG-Neuroscience & Regenerative Medicine
Job ID: 290869
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia at Augusta University was founded nearly 200 years ago in 1828 as the nation's fifth public medical school. It is the state's flagship medical school and Augusta University's founding school. The Department of Neuroscience and Regenerative Medicine at the Medical College of Georgia houses several key research resources, including the Transgenic and Genome Editing Core, the Viral Vector Core, and a state-of-the-art microscopy facility. This facility features advanced imaging technologies such as multiphoton confocal microscopes, an N-STORM super-resolution microscope, light-sheet microscopes, and imaging flow cytometry, supporting cutting-edge research in cellular and molecular neuroscience.
Job Summary
This position is responsible for overseeing the daily operations of the Department of Neuroscience & Regenerative Medicine which consists of 100 Faculty, Staff, Postdoctoral Fellows, and Students. This position is responsible for overseeing all funding sources for DNRM, yearly budgets across all fund sources, $19.6M which includes extramural grants of $9.lM annually. In addition, this position manages all personnel actions, international processing, payroll, leave, outside activity, faculty recruitment, promotion and tenure, space management, effort reporting, inventory and seminar program. This position works closely with the Chair of the Department of Neuroscience & Regenerative Medicine and the Dean's office (MCG) creating financial reports, analyzing data, for special financial reports, grant submissions, financial and statistical reports.
Responsibilities
Human Resources Administrative Management:
New/Vacant positions: Prepare Position Classification Forms for faculty, staff, postdoctoral fellows, summer students, graduate students, non-paid affiliates, Student Assistants, etc. (reviewing funding, etc.) - prepare route, submit for position number, budget approvals. Prepare critical hire if required and job postings for positions- prepare, route, submit for approvals. Review applicants, liaison- work with HR and faculty on job offers to staff and postdoctoral fellows.
Faculty Recruitment/Support: Prepare job offers, route to Dean's office for approval, work with incoming faculty on degree verifications, schedule drug screenings, moves, needs for startup of labs, lab renovations, etc. Participate in faculty recruitment efforts, schedule visits, prepare itineraries. Assist with Promotion and Tenure using Interfolio System. Oversee outside activity for all faculty. Submit OA1 and OA2 forms and track activity to ensure compliance with maximum hours. Work with faculty and staff on personnel related issues, write-ups, policies, annual evaluations, terminations, etc.
J-1 scholars and H1B scholars: Gather, prepare, submit appropriate paperwork for incoming J-1 scholars, including yearly extension of visas, preparing invitation letters, scheduling incoming appointments, preparing forms for hire. Generate, prepare, submit paperwork for H- 1B processing for scholars/new hires - work closely with IPSO/HR on paperwork, hiring, salary changes, etc.
Payroll/Leave: Responsible for approving/entering time for employees for bi-weekly employees (processing/approving payroll every two weeks). Enter and approve all leave for exempt employees monthly. Advise faculty and staff of leave balances. Prepare and submit FMLA leave requests, return to work Prepare and submit FMLA leave requests, return to work.


Financial Management & Procurement: This position is responsible for overseeing all funding sources for DNRM, yearly budgets across all fund sources up to $19.6M, which includes extramural grants of $9.lM annually. Approve all supply and equipment expenditures daily, pcard charges weekly. Prepare/submit/approve Budget Amendments and Personnel Cost Transfers.
Cap Requirements & Effort reporting: Prepare, maintain, project effort for Cap for all Faculty over the NIH cap. Maintain spreadsheet, submit ePARs to report/correct distribution based on federal guidelines. Monitor grant funding for appropriate FTE/salary for RI, sponsored funding. Submit ePARs or prepare cost-transfers to correct distribution for faculty, staff, students. Pre-reviewer for effort certification (quarterly): Review all effort for faculty, staff, students. If incorrect, prepare and submit cost transfers.
Oversight of equipment inventory (approx. 800 capital assets) inventory of all assets required annually.
Building Coordination/ Space Management/CEPAR: Oversight of space inventory in Archibus. Ensuring that all funding and personnel is entered and updated regularly. Shared responsibility as building coordinator for CA & Interdisciplinary Research building. Approving access to building, key requests, special shutdowns, etc. Oversee renovations (large and small) for department. Coordinate and approve requests for minor renovations, meet/supervise/coordinate jobs with contractors, negotiating funding, timeframe (based on needs of department). Responsible for the Department of Neuroscience & Regenerative Medicine Emergency Plan, ensuring updates are made, training is complete, call lists are current, continuity plan is updated.
Other Duties: Assist with Special Projects and Agendas that include coordinating/arranging Neuroscience Retreats and Symposiums, etc. Manage/oversee weekly Seminar Series.

Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or related discipline, along with six years of demonstrated administrative management experience.
Preferred Qualifications
Master's degree from an accredited college or university in a relevant field.
Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, management, organizational, written, and verbal communication skills.

ABILITIES
Ability to interact with all levels of staff.
Ability to work independently and maintain confidentiality.
Ability to exercise sound judgement and professional decision-making.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary: $95,200-$121,400/annually.
Pay Band: B16
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 290869.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=290869&PostingSeq=1
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