Administrative Assistant 3
Job ID: 292550
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Georgia Cyber Innovation and Training Center is the single largest investment in a cybersecurity facility in the nation to date. The $100 million facility will help to fill the current and growing shortage of cybersecurity talent in the state and nation. The Georgia Cyber Innovation and Training Center represents a unique public/private partnership that includes Augusta University, Augusta Technical College, the University System of Georgia's research institutions, the Georgia Bureau of Investigation, and other state, federal, and private-sector partners working together to meet this workforce demand and to innovate, train, and strengthen defenses.
The state-of-the-art Center is located in the growing cybersecurity corridor in Augusta, Georgia, that is also home to the U.S. Army Cyber Command and Cyber School of Excellence at Fort Gordon. The Center is located on the downtown campus of Augusta University and houses the School of Computer and Cyber Sciences.
Job Summary
The Administrative Assistant 3 position will provide high level administrative support to the Executive Director of the Georgia Cyber Innovation and Training Center. The position will work collaboratively and demonstrate a high level of professionalism as they effectively interact with executive level staff, external constituents, and all levels in the organization. The position will provide a variety of administrative support functions and will embrace the unit goals, standards, policies and procedures.
Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE SUPPORT: Provide advanced administrative support to the Executive Director (ED) of the Georgia Cyber Innovation and Training Center (GCITC), to include making and receiving phone calls, participating in planning agendas, coordinating and arranging meetings, scheduling, and maintaining documentation. Prioritize conflicting needs and use professional judgement to handle matters expeditiously, proactively, and assist Executive Director with follow-through on projects to successful completion, often with deadline pressures.
HUMAN RESOURCES SUPPORT: Assist the Business Operations Director with Human Resource support functions for GCITC. Work with Directors to update job descriptions as necessary. Participate in the recruitment process for all positions, to include scheduling interviews, preparing and maintaining interview questions & documentation, submitting information in OneUSG, and working with HR on job offers. Facilitate the hiring of Skillbridge interns for the ED and team. Facilitate approvals for Director level leave requests and coordinate approval of all time in OneUSG.
KNOWLEDGE: Assist the Executive Director with strategy development and implementation. Maintain an extensive knowledge base of the vision, mission, and strategic goals to help ensure the GCITC stays on track to accomplishing their stated goals. Assist ED with updating documentation as necessary, collecting updates from Directors, and sharing updated information as appropriate. Gather information from Directors and compile the Executive Summaries for the Center, as appropriate.
TRAVEL: Prepare travel authorizations, arrange complex and detailed travel arrangements and itineraries for the Executive Director. Compile documents necessary for travel-related meetings, track reimbursements, and ensure comprehensive travel records are maintained in accordance with all applicable policies and procedures. Assist other GCITC teammates with travel requirements, as required.
OTHER: Perform all other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience
OR
Associate's degree from an accredited college or university and five years of directly applicable experience
OR
High school diploma or GED from a State or Federal accrediting organization and eight years of directly applicable experience
Preferred Qualifications
Bachelor's degree from an accredited college or university and three years of experience working in a high-level administrative support capacity
Certified Administrative Professional (CAP) Certification
Experience with Human Resources functions and processes
Experience with Airtable or other data management software platforms
Familiarity with strategy development and implementation


Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency in Microsoft Office Suite
Experience working in an executive office environment
SKILLS
Effective Organization skills
Demonstrates initiative by identifying issues and developing possible solutions.
Excellent interpersonal, written, and verbal communication skills
Demonstrated adaptability and agility in a variety of situations
ABILITIES
Ability to maintain confidentiality
Ability to work effectively with a wide variety of individuals and groups
Proven ability to handle confidential information with discretion
Ability to demonstrate the highest level of customer and client service and response
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292550&PostingSeq=1
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