Job Description

Responsibilities*
Financial Aid Fund Reconciliation

Monitor, reconcile, and analyze federal, state, institutional, endowed, scholarship, grant, loan, and Federal Work-Study financial aid funds.
Perform monthly, quarterly, annual, and ad hoc reconciliations of financial aid activity across university financial systems, the General Ledger, applicable federal systems including
Common Origination and Disbursement (COD), state grant agencies, and other external or internal systems.
Review financial detail, transaction activity, balances, expenditures, disbursements, receipts, and adjustments to identify discrepancies, unusual activity, errors, or potential compliance concerns.
Research and resolve reconciliation variances in collaboration with Financial Aid, Financial Services, Budget, Business and Finance, Enrollment Management, and other campus partners.
Review and verify journal entries, accounting classifications, chartfields, and other financial transactions for accuracy and appropriate financial aid fund accounting.
Maintain supporting documentation and an appropriate audit trail for reconciliations and financial transactions.
Develop and maintain reconciliation schedules, working papers, and standardized procedures to improve accuracy, consistency, and efficiency.
Incorporate customized reports and data extracts into reconciliation and financial analysis processes.
Financial Planning

Support financial aid activities and coordinate with appropriate University offices to ensure timely and accurate fund draws and financial activity.
Provide financial information and analysis to leadership for strategic decisions regarding financial aid packaging, institutional aid, and program administration.
Compliance, Reporting, and Audit Support

Monitor financial aid accounting activities for compliance with federal, state, and institutional requirements and University policies and procedures.
Maintain awareness of regulatory and policy changes that may affect financial aid fund management, reconciliation, reporting, and accounting practices.
Evaluate the potential financial and operational impact of changes and communicate recommended process or procedural adjustments to appropriate leadership.
Assist with annual and periodic federal, state, institutional, and other required financial reports.
Prepare documentation and supporting schedules for internal and external audits and respond to requests for financial aid accounting information.
Coordinate with auditors and University departments to research questions, provide supporting documentation, and resolve identified discrepancies.
Maintain organized and accessible documentation supporting financial transactions, reconciliations, reporting, and compliance activities.