Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Reception: Greet and assist visitors, direct/refer to appropriate area, receive and screen incoming calls, provide information as needed; in coordination with the other office staff, open and close office; maintain office appearance.
  
  
• Mail: Process, sort, and distribute college mail and packages; coordinate systematic development and maintenance of mailing lists and coordinate mailings throughout academic year, both electronic and paper.
  
  
• Inventory: Order and inventory supplies and equipment of the office; process paperwork for reimbursement of funds spent; authorize and record use of procurement cards; maintain files and records of correspondence pertaining to individual purchase orders, equipment, distribution, items received, back-ordered and returned; enter items as received via SciQuest to process payment of invoices; serve as liaison between vendors and accounting with regard to invoice payments; interact with inventory control regarding inventory of new and used equipment; enter move requests for temporary furniture, long term storage, and items for excess; perform duties related to repairing of office equipment.
  
  
• Data Compilation and Support: Work in partnership with Associate Dean to facilitate the request prepare/generate various documents and reports, including annual reports, planning materials, accreditation reports, directory listings, and other documents and reports as needed.
  
  
• Student Success support: Provide administrative support for the Director of Student Success with the following: planning logistics for events and workshops while working with campus partners and Community contacts.
• Programming Support: Provide administrative and logistical support to CFA committees assisting with Guest Artist contracting, travel, ect. at the Assoc Dean or Director of Budget and Resource Planning request.
  
  
• Budget Support: Provide administrative support for the Director of Budget and Resource Planning with the following: help prepare and distribute reports, memos, and correspondence; assist in maintaining and keeping records; assist in preparing forms for various inter-departmental units.
  
  
• Maintain regular and predictable attendance on campus within a standard forty-hour work week, with the occasional need to flex for special event needs.
• Provide ancillary/backup support to the Assistant to the Deans.
  
  
• Perform other related duties as assigned.
  
  
• Provide backup assistance for the CFA technology and instructional equip. inventory and requests.